The compliance of your training and assessment strategies will be tested by ASQA either when you submit them with an application to add a training product to scope or during a regulatory audit. Therefore, it is critical your RTO has effective processes in place to ensure that these mandatory compliance documents are developed to meet the requirements of the relevant clauses in the SRTOs 2015.
Your training and assessment strategies are the source documents for your RTO’s academic planning related to the training and assessment for all training products on scope. It is important that your TAS template is fit for purpose and designed to capture all of the critical information required. At a minimum your RTO should use a TAS template that captures information for the following aspects:
- The training product is identified including the code and full title as per the National Register;
- Core and elective components for delivery of full qualifications are identified as per the packaging rules and for partial delivery of qualifications or stand-alone units the specific units of competency being offered are listed;
- Entry requirements are explained including mandatory requirements of the training product and any additional requirements as per your RTO policies;
- Pre-requisite and co-requisite units are identified;
- Sequencing of the delivery and assessment is explained;
- The student cohort/s and their characteristics are identified including any existing knowledge, skills and work experience.
- Mode of delivery is identified e.g. face-to-face, online, workplace training or mixed mode
- Duration and scheduling of your program is provided detailing your amount of training hours that are appropriate for the student cohort/s
- Assessment resources, methods and timing are identified including mandatory work placement arrangements
- Learning resources are identified
- Appropriately qualified trainers and assessors are identified for each unit of competency being offered
- Essential physical resources are identified for each unit of competency being offered including facilities such as workshops and labs, equipment and training aids
ASQA suggests that a TAS may comprise of multiple documents but there must be consistency between these documents so that the overall strategy is clearly described. You may decide to have separate documents as addendums to your main document for lists such as your staffing matrix, physical resource list or learning and assessment resource list and this is ok. If you do this you need to ensure that the addendums and their locations are clearly referenced in your main document.
EDministrate has developed a fit for purpose Training and Assessment Strategy Template that has been designed to meet all the compliance requirements should your RTO need to replace what you are currently using.
Using a well-designed, practical checklist as a reference when developing your TAS’s ensures the most critical and important steps are not missed in the process. Checklists ensure self-accountability for the staff responsible for creating the documents and overall consistency in the process across your organisation. We have a good TAS validation checklist available for free download should your staff want to implement this in your RTO.
There are numerous places from which you will need to draw the information required for your TAS such as the National Register; training package implementation guides; accredited course syllabuses and other RTO planning documents. The information you input will impact on the compliance of your document and will only be as good as the reliability of the source. Your RTO should have clearly defined processes preferably documented in a procedure that explains how you will ensure the quality of the content in your TAS.
RTOs must comply with Clause 2.2 in the SRTOs 2015 which requires systematic monitoring of its training and assessment strategies and practices. This includes having processes in place to evaluate RTO products and services and using feedback to improve its strategies and practices. Therefore, RTO’s must have effective systems in place to ensure quality checks of compliance documents are embedded in its quality assurance. This should include reviews of TAS’s at regular intervals that determines their effectiveness and implementation in the organisation. Having a documented schedule of quality checks undertaken on TAS’s provides valuable evidence and ensures your RTO is sufficiently prepared in the event of an ASQA audit.
Management is accountable for ensuring the quality of training and assessment of a RTO’s course offerings. Therefore, it is important that your RTO has an approval process in place before each TAS is implemented in your organisation. Having this management oversight will ensure the documents are consistent with your RTO’s actual training and assessment strategies and practices.