Feature Article: 9 expert tips for preparing for validation of assessor judgements activities

According to ASQA, validation is a quality review process that confirms your RTO’s assessment system can consistently produce valid assessment judgements. A valid assessment judgement is one that confirms you have collected sufficient evidence of a learner holding all of the knowledge and skills described in the relevant unit of competency. Validation of assessor judgements are conducted post assessment so you can confirm the validity of both assessment practices and judgements. Follow these expert tips when preparing for your validation activities so you are well organised, less stressed and your reviews of completed student work are conducted in the most effective and efficient manner.

Confirm the Unit of Competencies being validated:

Refer to your RTOs validation plan to identify the units of competency scheduled for validation. In planning your activities consult with the staff involved and confirm the units selected for the validation.

Identify your Validation Leads:

Confirm appropriately qualified validation leads for your validation panels and advise them of their responsibilities. Preferably your leads should hold the unit of competency TAEASS503 Lead assessment validation processes. Be sure to identify well in advance if any of the leads require validation training or a refresher of your RTOs validation processes.

Identify your Validation Panels:

Confirm appropriately qualified validation panel members and advise them of their responsibilities. You need to ensure you have people on the panel who are vocationally competent and current for the units being validated and have appropriate training and assessment credentials and VET currency. Ideally having someone from industry on your panel is also recommended. Be sure to identify well in advance if any of the panel require validation training or a refresher of your validation processes.

Set up your filing system:

Keeping good records is critical in ensuring an effective validation process is conducted. Ensure you accurately calculate your statistically valid student sample size and gather the associated records. Establish a filing system (preferably electronic) and create folder structures to organise the records according to your process. Communicate to your validation panel the availability of the records and their location. If you are accessing student records from within your Learning Management System ensure all of your validation panel has the appropriate system access beforehand.

Review the Unit of Competency requirements:

Read the unit of competency as found on www.training.gov.au to familarise yourself with its requirements before you conduct the validation exercise.

Review the Assessment Tool:

Look at each assessment task and check the instructions provided. Check the version of the assessment tool for the unit of competency to be validated so you can compare it with the version administered by the assessor in the sample of completed student work being reviewed. Check the templates used and other supporting documentation to ensure they are the correct versions as required by your RTO’s assessment system.

Check the Assessment Mapping: 

Review your assessment mapping document to confirm that the assessment tasks meet all the unit of competency requirements so you know the evidence collected by the assessor is sufficient.

Collate the student samples: 

Gather the assessment evidence collected, student outcomes/records of results issued and feedback given post-delivery. All completed student assessments for the specific units of competency need to be collated for the validation.

Prepare your validation report template:

Pre-populate your report with the details of the units of competency being validated. Ensure you have made provision in your template for actions to be delegated once the outcomes/findings have been determined. Prepare an appropriate filing system to store completed reports and other supporting documentation/evidence.

Other feature articles:

Cheat sheet for validating assessments prior to use 

Four ways to ensure your RTOs assessment practices are compliant

A quick way to deal with non-compliances in your assessments

Implementing systems for self-assurance

Key benefits of conducting regular quality checks of your training and assessment strategies and practices

Common compliance mistakes every RTO makes 










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