Feature Article: Why you need to conduct regular quality checks of your training and assessment strategies and practices

Clauses 1.1 to 1.4 and 2.2 of the SRTOs 2015 require RTOs to implement, monitor and evaluate training and assessment strategies and practices. Quality checking processes form an important part of your RTOs overall self-assessment system and can provide an early indicator of compliance risks ensuring your RTO delivers products and services that meet customers’ needs and expectations.

Course Review: 

Your RTO should have a process in place to review your RTO’s courses at least annually and analyse data from enrolments; surveys; feedback; complaints and validation so you are effectively monitoring the quality of your training and assessment. RTOs should ensure they retain evidence of reviewing training and assessment strategies and practices and including trainers and assessors in the process is an effective way of doing so. You may determine in your checks that you are performing well and don’t need to make any significant changes to processes and this is fine so long as you can provide evidence of having undertaken such a review. However, in most cases RTOs will find something that needs improving and this is perfectly normal and expected.

Monitoring Systems:

Your RTO should have strategies in place to monitor and evaluate training and assessment strategies and practices. This could include internal audits, quality reviews and health checks. Ideally, you should have a plan and schedule that identifies when you are going to carry out these activities so you can resource it appropriately. The outcomes of your checks will inform you as to what improvements and changes you need to make to RTO processes. Ensure you include a focus on high risk areas such as third party arrangements so you regularly monitor the quality and compliance of these services being provided by your partners.

Continuous Improvement:

RTOs should implement processes that ensure reviews at regular intervals of strategies for training and assessment so as to reflect changes in industry technology and techniques, legislation, and the training package itself. Your RTO should also update strategies when resources change e.g. staff so as to ensure they reflect current practice. It is important to ensure you maintain comprehensive records of your reviews and updates so you can evidence systematic improvements made to processes within your organisation.

Other feature articles:

Tips, tricks and tools for ensuring your RTOs assessment practices are compliant

Why you need a staffing matrix in your TAS’s

The role of internal audit in RTO self-assurance

Common non-compliances found in TAS’s and how to rectify them

Ultimate training and assessment strategy validation checklist