Feature Article: Ultimate training and assessment strategy validation checklist

It is important for RTOs to ensure they maintain comprehensive records of reviews and appropriate version control of each TAS for self-assurance purposes. The outcomes of your reviews will inform you as to what improvements and changes you need to make for the next delivery instance. You should ensure you have a TAS in place for each training product on scope and unique student cohort. RTOs should consider any recent changes to specific training packages; industry technology and techniques or legislation when determining if a TAS needs updating. Your RTO should also update TAS’s to reflect any staffing changes so they are reflective of your current delivery arrangements. Our TAS validation checklist is free to download to assist you in quality assuring your TAS’s:

Developing TAS: 

Using a well-designed, practical checklist as a reference when developing your TAS’s ensures the most critical and important steps are not missed in the process. Checklists ensure self-accountability for the staff responsible for creating the documents and overall consistency in the process across your organisation. Use our TAS validation checklist available for free download should your staff want to implement this in your RTO.

Monitoring TAS:

Your RTO should have strategies in place to monitor and evaluate training and assessment strategies and practices. This could include internal audits, quality reviews and health checks. Ideally you should have a plan and schedule that identifies when you are going to carry out these activities so you can resource it appropriately. The outcomes of your checks will inform you as to what improvements and changes you need to make to RTO processes. Ensure you include a focus on high risk areas such as third party arrangements so you regularly monitor the quality and compliance of these services being provided by your partners. Use our TAS validation checklist to capture data from your quality checks so you can confirm your compliance status.

Reviewing TAS:

It is important to ensure you maintain comprehensive records of the reviews of your training and assessment strategies and practices so you can evidence systematic improvements made to processes within your organisation. Management is accountable for ensuring the quality of training and assessment of RTO programs. Therefore, it is important that your RTO has an approval process in place before each TAS is implemented in your organisation. The TAS validation checklist can be used before approving a TAS to confirm all the critical information has been included. Having this management oversight will ensure the documents are consistent with your RTO’s actual training and assessment strategies and practices.

Self-assurance systems

RTOs systematically monitor training and assessment strategies and practices to comply with Clause 2.2 in the SRTOs 2015. This requires RTOs to have processes in place to evaluate products and services and using feedback to improve its strategies and practices. RTO’s therefore must have effective systems in place to ensure quality checks of compliance documents are part of their quality assurance framework.  Reviews of TAS’s at regular intervals should be carried out to determine their effectiveness and implementation in the RTO.  Having a documented schedule of quality checks undertaken on TAS’s provides valuable evidence and ensures your RTO is sufficiently prepared in the event of an ASQA audit.

Other feature articles:

Five critical things you need to know about your TAS’s staff matrix

Quick guide for determining the right amount of training in your TAS’s

Key benefits of conducting regular quality checks of your training and assessment strategies and practices

Five steps to creating a compliant training and assessment strategy (TAS)

References:

https://www.asqa.gov.au/standards/training-assessment/clauses-1.1-to-1.4-2.2

https://www.asqa.gov.au/resources/fact-sheets/amount-of-training

https://www.asqa.gov.au/resources/general-directions/resourcing-requirements-initial-registration-or-change-scope

https://www.asqa.gov.au/distance-learning/training-and-assessment