Skills Ministers met yesterday to advance priorities to support Australia’s critical skills and training needs in response to COVID-19 and to continue progressing long-term reforms that will deliver a strong vocational education and training (VET) system for students, employers and industry.
Some of Australia’s vocational training institutions, especially private colleges and Registered Training Organisations (RTOs) have emailed their students currently stranded overseas to deposit their fees or else their Certificate of Enrollment (CoE) may be cancelled
A good Quality Management System provides a centralised mechanism for managing an organisations policies and procedures. These quality documents are a collection of processes that outline how you do business and meet your customers’ expectations. A core function of a QMS is to manage its document control functions.
Quality Management System Framework:
The most commonly known framework used is ISO 9001 but unless your RTO is ISO accredited there is no need to create a QMS that reflects the requirements of these standards. At a minimum your QMS should meet what is required of the VET Quality Framework and any other legislative requirements or regulatory obligations you must adhere to. The main components of your system should incorporate your quality manual or policies and procedures; your organisational structure; your document control processes and your internal audit / continuous improvement processes.
In addition to policies and procedures your quality documents can consist of but are not limited to work instructions; guidelines; templates; plans and forms. Quality documents such as policies and procedures are usually approved by document owners who are typically in RTO management positions. Other staff can contribute to the development of the documents and provide feedback on the content as it is important to ensure buy in by staff who are going to have to adhere to processes or use the tools.
Document Control Procedure:
Your RTO should have a procedure that sets out the processes for managing your quality documents or your policy and procedure library. This includes how you categorize the documents; the naming conventions used and numbering systems assigned to documents. It should also provide instruction on version control and also detail how often the documents are reviewed and updated to ensure they are fit for purpose. Controlled documents are needed for regulatory compliance purposes and are critical in ensuring your RTOs meets all legislative requirements or regulatory obligations.
Setting up your QMS:
EDministrate can help your organisation design, create and implement a QMS and create an efficient and effective documentation system or help you update your existing QMS to ensure it is fit for purpose therefore ensuring your RTO delivers quality products /services to your customers. Our Compliance Plan and Compliance Plan Matrix Template provides a reference to critical quality documents in your business that you can use to map how your policies and procedures ensure you meet all RTO compliance obligations.
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Smaller universities and private Vocational Education and Training (VET) providers expect to be hardest hit because of their greater reliance on students from India and Nepal. Applications from Nepal dropped 61 per cent and those from India by 47 per cent last financial year, putting further pressure on Australia’s $40 billion a year international student sector amid COVID-19 restrictions.
A large number of businesses with apprentices and trainees on JobKeeper are planning on, or considering, cancelling them when JobKeeper ends. Over 50 000 apprentices and trainees are at risk of cancellation. This is in addition to the almost 15,000 Australian Apprentices who have already been cancelled.
The McGowan Government has announced the biggest capital works program in history for TAFE campuses across the State, as part of the $5.5 billion WA Recovery Plan.
All Trades Queensland – the largest commercial employer of apprentices and trainees in the country has gone into administration. The company, established in 1987, boasts on its website to have kick started the careers of more than 20,000 people and boosted career opportunities in more than 8000 Queensland businesses.