ASQA Update

Issue 50,  March 2018

Message from ASQA’s Chief Commissioner

Welcome to the March edition of ASQA Update. The first quarter of 2018 has flown by and I am sure that many of you will be looking forward to a short break over the Easter long weekend.

However, before taking that break I strongly urge you to ensure that your RTO has completed and submitted its annual declaration on compliance. The deadline to submit declarations is midnight (AEST) on Saturday 31 March 2018.

All RTOs regulated by ASQA were sent an email on 28 February with a unique link to the online declaration form. As I write this message, less than one-third of RTOs have completed this declaration. The declaration requires you to assess your RTO’s compliance with the Standards and may take some time to complete, so I encourage you to begin as soon as possible.

Completing an annual Declaration on Compliance is a requirement of clause 8.4 of the Standards for Registered Training Organisations (RTOs) 2015. ASQA uses the information received through annual declarations to identify systemic risks to the quality of VET delivery and to ensure it holds correct information about each RTO’s operations. ASQA has made it clear that it will take regulatory action against RTOs that do not submit their declaration.

This month I would also like to acknowledge the outstanding contribution of Professor Michael Lavarch AO, whose appointment as Deputy Chief Commissioner and Commissioner, Risk Intelligence and Regulatory Support comes to an end on 15 April. Over the past six years, his extensive experience and qualifications, including in higher education, public policy and law, have proven invaluable to ASQA’s regulatory and strategic work. Professor Lavarch’s commitment to enhancing the provision of high-quality VET, including in developing and implementing ASQA’s risk-based approach to regulation, will leave an enduring legacy in the VET sector.

The Assistant Minister for Vocational Education and Skills, the Hon Karen Andrews MP, recently announced the appointment of Ms Saxon Rice as ASQA’s new Deputy Chief Commissioner and Commissioner, Risk Intelligence and Regulatory Support. Ms Rice was the Assistant Minister for Technical and Further Education in the former Queensland Government from 2012 to 2015, and has since held senior management roles and been a member of the Administrative Appeals Tribunal since 2016. Ms Rice will commence with ASQA on 16 April.

Mark Paterson AO
Chief Commissioner and Chief Executive Officer
Australian Skills Quality Authority

Reminder—submit your annual declaration on compliance by 31 March 2018

The Standards for RTOs 2015 require each registered training organisation (RTO) to provide ASQA with an annual declaration on its compliance with the Standards.

When an RTO submits this declaration, it is also confirming to ASQA that:records held by ASQA pertaining to its business operations are accurate
it systematically monitors its compliance
it has implemented preventive and corrective actions where considered necessary.
RTOs have until midnight AEDT this Saturday 31 March 2018 to complete and submit the declaration.

Reminder—Total VET Activity data

Reminder to RTOs – please submit your Total VET Activity data to NCVER.

All RTOs have an obligation to report to the VET national provider collection – that is, to complete Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) reporting.

Unless an exemption applies, your RTO must report all VET student enrolment activity conducted in 2017, and all award issuance activity conducted in 2017.

ASQA briefings 2018

Registrations are now open for a range of free face-to-face and online briefings being hosted by the Australian Skills Quality Authority during May and June.

ASQA’s Training Provider Briefings will return for a third year and be hosted at 13 metropolitan and regional locations across Australia. Two webcasts will also be held allowing those training providers who are unable to attend a briefing in-person to participate from anywhere in the world.

Updated process for request of extended transition period for a training product

Organisations seeking to request consideration for an extended transition period of a training product can now apply to ASQA online.

Applicants will also need to provide evidence of support from:the Skills Service Organisation of the training product
where applicable, support from the relevant state or territory training authority where trainees or apprentices are affected
the state or territory Department of Education where school students are affected.

Update to listing format for providers that withdraw registration on

The national register of vocational education and training (VET),, has updated the listing format for providers that withdraw their registration as a provider of VET.
From 5 March 2018, providers who withdraw their registration are listed on the national register with the status ‘withdrawn’ and the end reason ‘registration was withdrawn by the NVR RTO’.
Read more​
Recent regulatory decisions

► Regulatory decisions update – 15 March 2018
Copyright: changes to the Statutory Education Licence

The education copying scheme (Statutory Education Licence) set out in the Copyright Act 1968was amended in December 2017. Parts VA & Part VB have been reduced from 56 to 13 pages in order to reduce red tape and make the licence more flexible.

All educational institutions should have copyright compliance measures in place to ensure that they do not infringe the rights of third party copyright owners, for example by copying or communicating excerpts from books, periodicals, images or websites. ► Read more​

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